Note 1: Even after compacting your ost-/pst-file, it could still be 25% or even up to 40% larger than the reported mailbox size in Outlook. Right click on the top of your Gmail mailbox and choose Properties.
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Now that you have unsubscribed from the All Mail folder, you can force Outlook to directly compact the pst-file or ost-file so that the size of the pst-file will be reduced and free space is returned to your disk. Other than trying to limit the amount of Labels you assign to a single messages or changing your sorting method, there isn’t a true workaround for this. This is because these Labels are converted into Folders when connecting via IMAP. When you assign multiple labels to a single message in Gmail, then this message will also be downloaded and saved multiple times once for each label Unsubscribe from the All Mail folder to remove duplicate content and make the pst-file smaller. Press OK to close the IMAP Folders dialog.From the folder list that is being retrieved select /All Mail.In the IMAP Folders dialog click on the Query button.Right click on the top of your Gmail mailbox (so one level above the folder itself) and choose IMAP Folders….You can unsubscribe from the “All mail” folder in the following way Additionally, when you use Outlook 2013, which uses ost-files for IMAP accounts, there could also be a large amount of data stored in a folder which is marked “ This computer only”. Note: To a lesser degree, Labels can have the same impact. To reduce the size, unsubscribe from the “All Mail” folder and run Compact Now for your account. This will basically duplicate all mails and also double the mailbox size. When you configure your Gmail account via IMAP, you’ll also find an “All Mail” folder in the root folder which lists all your messages again, regardless which folder they are in. Why is there such a huge difference and how can I reduce the amount of space the pst-file takes on my disk?
However, my mailbox size reported in Outlook is 15GB and my pst-file is 19GB. My mailbox size as reported in Gmail is 7.3GB.
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